Welcome to the the office safety company the office safety. The accident report book a legal requirement used for the record keeping of all accidents and injuries in your company ensure your company is compliant with the health and safety first aid regulations to comply with the data protection act 2004 each new record must be separated from the main book. The pages of the accident book should be removed once completed. Use of the tso northern ireland accident book fulfills the legal requirements for reporting an accident at work. Hse approved accident book complies with the data protection act 1998 a5 complies with the data protection act 1998. Social security administration act 1992and risddor 1995. Accident log book data protection act compliant a4. The accident book complies with the data protection act, helping to ensure that accident recording is complying with data protection law. The health and safety executive has published an accident book which complies with the requirements of the data protection act. The new accident report books are designed to facilitate removal and storage of personal information to ensure confidentiality.
Guide to the g eneral d ata p rotection r egu lation gdpr. All accidents at work must be recorded in an accident book. The cookie settings on this website are adjusted to allow all cookies so that you have the very best experience. Fully compliant with riddor, gdpr, and the data protection act 1998, the accident book is the ideal solution for recording any incidents which have occurred. A legal requirement all workplaces must have an accident book.
It enacted the eu data protection directive 1995s provisions on the protection, processing and movement of data. Page 3 relates to employees obligations, and states that they are obliged by law to tell their employer as soon as possible. The data protection act 2018 is the uks implementation of the general data protection regulation gdpr. Fully compliant with the data protection act dpa of 1998, the accident report book enables the efficient reporting of accidents in the workplace. Accident book for recording incidents in the workplace.
This is so that personal information from one form, isnt made available to anyone with access to the accident book. The gdrp is a new eu legal framework that replaces the current uk data protection act dpa. When sharing accident book records with anyone other the person detailed in the report, consider your data protection requirements. This section introduces some basic concepts, explains how the dpa 2018 works, and helps you understand which parts apply to you.
This accident report book has been redesigned to meet the regulations with individual accident report forms which can be removed and stored securely. Enables compliance with the data protection act 1998 and gdpr. Contains information for employee, employer and the selfemployed. The accident book bl 510 was introduced to meet the requirements of the data protection act.
Any business that employs 10 or more people must change their accident book to the new design by 31st december 2003. Within the publication is advice on how the accident book should be used and an introduction to reporting of injuries, diseases and dangerous occurrences regulations 1995. Accident books, the law, and how to complete them haspod. Complies with the general data protection regulations. Posted by allan wood under the data protection act can an injured person refuse to enter hisher details into the accident book. Basically it allows individual records to be removed and. Provides a quick and easy system for recording accidents in the workplace.
Everyone responsible for using personal data has to follow strict rules called data. Our accident books are a must have for any workplace or school to record accidents and injuries to employees, students, or visitors. Accident report forms should include consent for disclosure to a third party for you to inform representatives. Enables compliance with all requirements of the social security administration act 1992 and data protection act 1996. It identifies the structures, responsibilities, policies and processes that must be in place to ensure consistency in the way the dpa and gdpr are applied throughout the police service. By law every business must record accidents to employees and visitors the accident book provides a quick and easy system for recording accidents in the workplace space to record a total of 53 incidents. Accident records health and safety executive northern ireland. The accident book contains guidance on the reporting of injuries, diseases and dangerous occurrences regulations 1995 and the health and safety firstaid regulations 1981. Posted by nc judo on 12th aug 2018 5 accident book. Posted by nick house page 1 of the new accident book lists the regulations that are applicable.
This means that you should not leave the completed forms in the book where employees personal details are easily accessible to others. Contains 53 perforated accident forms that can be removed and stored in the accident report folder see below ensuring privacy is maintained at all. An outline of employer and employee obligations is provided along with instructions on how to correctly complete the report pages. Accidents and near misses accident book first practice. Since gdpr came into force in may implemented in uk law under the data protection act 2018 it has caused many questions for businesses across the uk. In order to comply with the data protection act 1998, personal details entered in accident books must now be kept confidential. Contains 50 perforated record sheets that can be removed and filed upon completion.
Health and safety accident book accident rport book. Description to comply with the data protection act 1998 dpa, all personal details entered in accident report books must be kept confidential. Accident books are a must for any workplace the social security claims and payments regulations 1979 require any employer with 10 or more employees on the same premises to keep an accident book, while the social security administration act 1992 and the reporting of injuries, diseases and dangerous occurrences regulations riddor all legally require employers to keep a record of workplace. Employers responsibility accident books the new accident report book complies with the data protection act 1998 that says personal details entered in accident books must be kept confidential. The accident book is also a valuable document that organisations can use to record accident information as part of their management of health and safety. Accident books are a must for any workplace the social security claims and payments regulations 1979 require any employer with 10 or more employees on the same premises to keep an accident book, while the social security administration act 1992 and the reporting of injuries, diseases and dangerous occurrences regulations riddor all legally require employers to keep a record of workplace injuries. The guide covers the data protection act 2018 dpa 2018, and the general data protection regulation gdpr as it applies in the uk. Guide to the g eneral d ata p rotection r egu lation gdpr d a ta p ro tec tio n. Gdpr compliant businessworkplace accident report book.
The accident book provides a quick and easy system for recording accidents in the workplace. Employers must provide accident books which conform to the requirements of the data protection act. Gdpr compliant businessworkplace accident report book a4. You can use hses accident book bi 510 to record accident information in your organisation. Where an individual has consented to disclosing their information, you can share the following with health and safety representatives. Does not allow personal details to be seen by anyone reading or making an entry in the book. In order to comply with the data protection act completed accident forms should be removed from the accident book and stored in a secure location without the risk of personal and confidential informaation being accessed. This is in clear breach of the data protection act, whose primary concern is to protect personal information, ensuring it is not misused in any way. Maintain an accurate record of the details pertaining to accidents that take place at work with this report book. All accidents in the workplace must be recorded in the accident book.
You will need to have an accident book in your meeting place and a record should be kept of all accidents that occur. Contains 40 perforated record sheets that can be removed and filed upon completion. These logs should then be stored away in a safe place to be compliant with data protection laws. As a result an accident book or some equivalent means of recording accidents is needed. Safety first aid group a4 accident reporting book data protection. If the employer chooses to use their own accident recording system paper or electronic it must capture the same. This newstyle book is available now and employers must be using it by 1 january 2004. Firstly, you need to get your hands on the new accident report book. The purpose of an accident book is to record information surrounding the occurrence of accidents and about the consequences to the individuals concerned. Accident books fully satisfy the requirements of the data protection act.
Basically it allows individual records to be removed and stored confidentially. Accident reporting welcome to the the office safety company. Employers must provide accident books which conform to the requirements of the data protection act 1998 accident books which allow personal details and information to be seen by anyone reading or making an entry in the book, do not comply with the data protection act 1998 data protection legislation requires personal data to be kept confidential. The astroplast 5401012 accident report book complies with the data protection act 1998 regulations and is suitable for schools, workshops, garages, workplaces and businesses etc. Apr 10, 2018 you must ensure that you comply with the data protection act 1998 when dealing with accident forms. Safety first aid group a4 accident reporting book data. Enables a workplace record accidents to employees and visitors as required by the health and safety at work act. One accident report sheet per page, perforated for easy filing in compliance with the data protection act. Includes full instruction for correct completion and guidance notes on the data protection act. Fa6809 wallace cameron accident book meets data protection.
The accident book is also a valuable document that organisations can use. Includes full instructions for correct completion and guidance notes on the data protection act. The tso accident book is designed for a health and safety officer or a first aid officer to record all the critical details of any accident. You must keep a record of injuries that happen to employees. For this reason, the hses accident book has perforated pages that can be detached and filed separately. We have a vast range of fully compliant accident books that.
It has information about first aid regulations and rules for the reporting of injuries, diseases and dangerous incidents. Quick, easy and accurate method for recording employee and visitor incidents complies with all requirements of the social security administration act 1992 and data protection act 1996. The accident book fully satisfies the requirements of the data protection act. The data protection act stipulates that all personal information entered into accident books must be kept confidential.
Accident book, a5 pack of 10 accident reporting safety. Our accident books are fully compliant with the general data protection act 2018 implementing gdpr. Accident book dpa compliant fire protection online. The data protection act 1998 was a united kingdom act of parliament designed to protect personal data stored on computers or in an organised paper filing system. Even though most businesses with less than 10 employees are not required to keep an accident book, it might be beneficial to do so. Where someone does not want to have their details recorded then all we can do is record all of the other details and when it come to personal details put down not disclosed. The accident book bl 510 was introduced to meet the requirements of the data protection act dpa. It contains one accident report sheet per page, perforated for easy filing in compliance with the data protection act 1998, and includes summary information for general guidance on the legislation for employees, employers and the selfemployed.
This is so that personal information from one form, isnt. Office x ltd, fa6809, wallace cameron accident book meets data protection act requirements a4. Copies of the book are available from hse books priced at. Accident records health and safety executive northern. These two pieces of legislation replaced the data protection act 1998 in 2018. Data protection is a core requirement to support effective policing. May 23, 2018 the data protection act updates our data protection laws for the digital age. Enables compliance with reporting of injuries, diseases and dangerous occurrences regulations 20 riddor enables compliance with all requirements of the social security administration act 1992.
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